Before The Conference
Setup The Day Before Conference
Transport On The Day
Setup On The Day
General Conference Day Information
Social Media and Photos
Packing Up Day Of The Conference
Without your support, there wouldn’t be a DDD East Midlands event at all. This page outlines what you need to know on the day.
This year we expect around 350 - 400 attendees to join us for a day of learning and networking for the East Midlands technology community.
All involved in the DDD East Midlands Conference are subject to Code Of Conduct Page.This is not just for the day of the event, but for all presence of DDD East Midlands including Social Media.
Please make sure you are familiar with it and adhere to it at all times to create the most inclusive and friendly event for all involved.
Should you have any concerns regarding the Code of Conduct before, during or after the event, please contact the organisers. See the contact page for information.
If you have supported at Gold, Silver, Bronze or Standard Tier, you will have been allotted some tickets to the conference.
If you know who your guaranteed tickets are going to be given to, please provide us with their emails so that we can send a link to Eventbrite. If this is still unsure, we can provide a code for you to access tickets with.
If you have told us who to send your tickets to:
If you haven't told us who to assign your tickets too:
Whatever you think is best.
Contact Jessica with the email addresses and name of your recepients. She will send an Eventbrite invite to that email address.
Any tickets you consider “extra” as part of your sponsorship, you can dispense as you wish. Contact Jessica if you want assistance with this.
Gold and Silver Tier Sponsors can provide items and inserts for attendee bags. These bags will be given to all attendee's on the day of the conference. You can provide swag and/or printed media (company adverts, job adverts etc.).
Attendee bag items should be provided at least one week before the conference. This is so we can prepare the bags before the conference. Please make arrangements with Jessica for drop off or collection.
Due to venue insurance restrictions, we need to be sure that anything that may be plugged into a socket on the day either:
This includes any laptop chargers or phone chargers.
We will provide limited PAT testing on the day, with speakers being priority candidates for this service. This service will be available between 7.30am - 9.30am the day of the conference. Registration for the event opens to the general public at 8.00am so there is a window in the morning where exclusively speakers and exhibitors can queue to get their devices PAT tested.
This section only concerns our Gold Tier Sponsors.
We will need some information from you before the event. As part of your sponsorship offering, we will say a short bit about your company but also present the details of a representative that can be approached at the conference. We will need the following:
These will be presented alongside your logo in the opening ceremony.
You will be emailed a time slot closer to the event, in which you can set up your exhibition stall. This time slot will be somewhere between 18.00 – 21.30 on the 2nd of October (the night before the event).
We have to arrange this into time slots due to the limited vehicle space at the venue. If there are any restrictions you have regarding time slot, please let us know in advance.
On the day of the event, the organisers will be at the venue from 07.15. You may turn up any time from then. Attendee registration opens at 8.00am.
Please use the loading bay on South Sherwood Street during your allotted time.
The entrance to the South Sherwood Street loading bay on a busy road and right next to a bus stop. We ask that you do not obstruct this entrance, but instead, only park within the loading bay.
Please limit yourselves to using one vehicle at a time.
Below are the lift restrictions. Please keep these in mind for anything you are bringing for your exhibition stall.
|Loading bay lift||Open topped x 1000 mm x 1470 mm||1000 kg|
|Newton lift doors||2100 mm x 1100 mm||1000 kg|
Nottingham Station is the mainline train station close to Nottingham city centre. The train station is a 15 minute walk from Nottingham Conference Centre, but for those new to the city, it might be easier to take a taxi or use Nottingham’s tram NET (Nottingham Express Transit) system. Directions to the station tram stop are signposted throughout the train station building. The Conference Centre is located between the Royal Centre and Nottingham Trent University tram stop. Take a tram heading to either Phoenix Park or Hucknall. Exit the tram at the Royal Centre, continue down Goldsmith Street taking the first right turn onto Burton Street where you will find the Nottingham Conference Centre entrance on the left.
From the north, exit the M1 at junction 26 and follow the signs for the A610 towards Nottingham city centre.
There is a Park and Ride (tram) facility situated close to the M1 junction 26. The Park and Ride (Phoenix Park) site is clearly sign-posted off the A610.
Leave the tram at the Nottingham Trent University tram stop which is located on Goldsmith Street and walk past the main University entrance, turn left on to Burton Street where you will find the Nottingham Conference Centre entrance.
From the south, exit the M1 at junction 24 and follow the signs for the A453 to Nottingham city centre.
The Queen’s Drive Park and Ride is located just off the A453 (Queen’s Drive), follow signs for A453 / Queen’s Drive Industrial Estate and merge on to the A453 (Queen’s Drive). The Park and Ride is located on the opposite side of the road to the retail park and is clearly sign-posted.
Alight from the Park and Ride bus on Lower Parliament Street (Victoria Centre); Nottingham Conference Centre is a short walk away.
Car parks in the city centre are clearly signposted from all major approach routes. There are two car parks close to Nottingham Conference Centre, Trinity Square car park on North Church Street and Talbot Street car park. For satellite navigation systems please use the following information:
Trinity Square car park: postcode NG1 4BR
Talbot Street car park: postcode NG1 5GG
You can arrive at the venue any time after 7.15am on the day of the event. This will give you the opportunity to do any last minute set up and settle in before registration opens at 8.00am.
If you need to use the PAT testing service we are providing, that opens from 7.30am.
All those who are looking after your exhibition booth that have a ticket through your sponsorship will have an Eventbrite ticket. On coming in, a crew member will scan the QR code on your Eventbrite ticket. You will then be directed to fill in your lanyards.
There will be some electricity sockets available on the day. DDD East Midlands will provide extension cables on request if you will need multiple ports on the day. Please contact Jessica: firstname.lastname@example.org at least two weeks prior to the event.
Due to the venues insurance policy we require that any plugged in devices are PAT tested and have an in date sticker.
We can provide PAT testing for a limited number of devices on the day, but priority will be given to speakers for the available slots. Where possible please have your devices that will be plugged in on the day PAT tested.
We expect that you have 1-3 people working at the exhibition stall. These are included in your ticket allowance for the event. Please have these people register their ticket at check-in on the day.
Exhibitions stalls can be visited throughout the whole day, including during talk sessions. We expect you will be most busy during the breaks.
There will be space behind exhibition stall partitions for storage. Passageways, stairways and fire exits shall be kept free of obstruction; all loose packaging must be removed to keep walkways free from tripping hazards.
Exhibitors exhibit entirely at their own risk. Nottingham Conference Centre and DDD East Midlands are not liable for any losses or damage to property which may occur.
In the opening ceremony, there will be a briefing about fire evacuation procedures. If you are unable to attend the opening ceremony please request this information from either Moreton or Jessica.
Free Wi-Fi is supplied by the venue. There will be separate access codes provided for staff/exhibitors and attendees. Access details are provided on the day.
Lunch and snacks will be provided on the day.
All food is prepared in kitchens where nuts, gluten and other allergens could be present. As the menu descriptions cannot include all ingredients, please let us know prior to arrival if any of your representatives have a food allergy, and we will try to cater to them.
The exhibition space you will have will be 3 meters x 2 meters.
You will be emailed a time slot closer to the event, in which you can bring a vehicle to the venue to collect any remaining items from your exhibition stall. This time slot will be somewhere between 16.30 – 18.30 on the 3rd of October (the day of the event).
We have to arrange this into time slots due to the limited vehicle space at the venue. If there are any restrictions you have regarding time slot, or you don’t think you will need one, please let us know in advance.
Location: We ask that you use the loading bay on South Sherwood Street.
There are a number of ways to contact the organisers before and during the event:
You will be added to a DDD East Midlands Slack Channel. Jessica and Moreton will be reachable on there. Please use their handle for anything urgent.
Using the @dddeastmidlands.com email addresses: