Contents

Introduction

Covid Precautions

Code of Conduct

When and Where?

Absence

Duties

Transport

Catering

Wifi

Social Media and Photos

Introduction

Thank you.

Without your support, there wouldn’t be a DDD East Midlands Conference. Thank you for being an involved and encouraging community.

This is going to be a great day full of amazing talks, exhibition stalls and more. We can't wait to meet you all and hope you have a fantastic day.

Covid Precautions

Having spoken to several of our ticket holders we have found that we have several delegates with underlying health issues - including one of our organising team - and a lot of nervous attendees.

DDD East Midlands Conference is an inclusive event to celebrate and explore the great technical talent across the region, so we don’t want you spending the day anxious about covid, we want you to be having fun!

To ensure the event is as safe as possible for all in attendance we are taking the following precautions and ask that you help us by cooperating with them.

An image showing the cautions in white text against a blue background

On arrival at the event

When you arrive we will do the following:


Check your temperature

We will do this by using a “thermometer gun,” a device that is equipped with an infrared sensor that can quickly measure surface temperature without making any contact with a person's skin.


Ask you to provide proof of at least one Covid vaccination

You can do this via the paper card you carry in your wallet or by showing us your digital “NHS Covid Pass”.

To get the NHS Covid Pass you’ll need to register on the NHS App and download it to your phone ahead of time. To register, the process takes around 5-10 mins but it can take up to 24 hours for the NHS to process so please do this ahead of time. You can then save the pass into your digital wallet for easy access

If you have medical reasons why you have not been vaccinated please let the volunteers know. We understand there will need to be exemptions for some cases.


Prove you have had a negative result on a lateral flow test in the last 24-48 hours

We would like you to do this by entering your negative result athttps://test-for-coronavirus.service.gov.uk/report-result/login-choice.From this you will receive an email or text message to confirm your negative result, which we would like you to show us upon arrival.

If you cannot prove a negative lateral flow result we will have a testing area at the venue where you will be asked to do one in real time before joining the conference. Please bear in mind this will take 30 mins as a minimum so arrive early!


Ask you to choose a wrist band.

The wrist band will indicate if you are socially distancing or not.

  • Red band: Please keep your distance.
  • Green band: I'm not socially distancing.
  • We thank you in advance for being respectful about peoples choices around their social distancing requirements.


    Throughout the day

    • It is not a socially distanced conference so there is no requirement for you to keep your distance from your friends, but please be respectful of others who may want to keep their distance.
    • Face mask wearing will be optional, depending on your comfort levels.
    • We will provide hand sanitiser around the venue for use throughout the day

    Thank you for your patience

    These additional checks will mean it takes a little longer to check you in than we would usually like, but hope you understand we are taking these precautions so that everyone feels safe and relaxed and can enjoy the event.

    Code of Conduct

    Please familiarise yourself with the Code of Conduct.

    All involved in the DDD East Midlands Conference are subject to Code Of Conduct Page.This is not just for the day of the event, but for all presence of DDD East Midlands including Social Media.

    Please make sure you are familiar with it and adhere to it at all times to create the most inclusive and friendly event for all involved.

    Should you have any concerns regarding the Code of Conduct before, during or after the event, please contact the organisers. See the contact page for information.

    When and Where?

    When

    You will be organised into shifts that cover half the day. Morning shift comprised registration through to the start of lunch. Afternoon shift covers lunch through to helping tear down.

    Setup and orienteering

    1st October 2021 6:00pm - 8:00pm.

    Morning shift

    2nd October 2021 8:30am - 1:00pm.

    Afternoon shift

    2nd October 2021 1:00pm - 7:00pm.

    Where

    The Nottingham Conference Centre

    Absence

    If you can't make your shift/will be late please let the organisers know as soon as possible via the crew slack.

    Transport On The Day

    Taking the train

    Head to Nottingham Train Station

    Nottingham Station is the mainline train station close to Nottingham city centre. The train station is a 15 minute walk from Nottingham Conference Centre, but for those new to the city, it might be easier to take a taxi or use Nottingham’s tram NET (Nottingham Express Transit) system. Directions to the station tram stop are signposted throughout the train station building. The Conference Centre is located between the Royal Centre and Nottingham Trent University tram stop. Take a tram heading to either Phoenix Park or Hucknall. Exit the tram at the Royal Centre, continue down Goldsmith Street taking the first right turn onto Burton Street where you will find the Nottingham Conference Centre entrance on the left.

    Driving

    Directions to Park and Rides

    From the north, exit the M1 at junction 26 and follow the signs for the A610 towards Nottingham city centre.

    There is a Park and Ride (tram) facility situated close to the M1 junction 26. The Park and Ride (Phoenix Park) site is clearly sign-posted off the A610.

    Leave the tram at the Nottingham Trent University tram stop which is located on Goldsmith Street and walk past the main University entrance, turn left on to Burton Street where you will find the Nottingham Conference Centre entrance.

    From the south, exit the M1 at junction 24 and follow the signs for the A453 to Nottingham city centre.

    The Queen’s Drive Park and Ride is located just off the A453 (Queen’s Drive), follow signs for A453 / Queen’s Drive Industrial Estate and merge on to the A453 (Queen’s Drive). The Park and Ride is located on the opposite side of the road to the retail park and is clearly sign-posted.

    Alight from the Park and Ride bus on Lower Parliament Street (Victoria Centre); Nottingham Conference Centre is a short walk away.

    Car parks

    Car parks in the city centre are clearly signposted from all major approach routes. There are two car parks close to Nottingham Conference Centre, Trinity Square car park on North Church Street and Talbot Street car park. For satellite navigation systems please use the following information:

    Trinity Square car park: postcode NG1 4BR
    co-ordinates 52.956785,-1.149316

    Talbot Street car park: postcode NG1 5GG
    co-ordinates 52.956143,-1.154433

    Catering

    Food and Dietary Requirements

    Lunch and snacks will be provided on the day. This will be a hot buffet lunch and the options will be chefs choice on the day.

    All food is prepared in kitchens where nuts, gluten and other allergens could be present. As the menu descriptions cannot include all ingredients, we will try to cater to the requirements you listed as part of your ticket registration.

    Here is an example menu provided by the menu to give you an idea of what might be provided for lunch:

    • Stir fried vegetables and beans in a Korean style bulgogi sauce
    • Chicken, leek and mushroom pie topped with shortcrust pastry
    • Lamb rogan josh served with naan and mango chutney
    • Parmentier potatoes
    • Steamed coriander rice
    • Medley of garden vegetables
    • Carrot, spring onion and sultana salad
    • Spiced cous cous

    Alcohol

    We will not be serving alcohol as part of the event and ask that you don't bring any with you as we are not licenced.

    Coffee

    There is a coffee cart at the event being run by Cartwheel Coffee, thanks to our Sponsors UNiDAYS.

    Wifi

    There will be free Wifi on the day

    This is provided by the venue and we will give out details on the day.

    Social Media and Photos

    Feel free to take photos and post on social media before, after and during the event. There are just a few guidelines we ask you to respect.

    Photographs

    We will have a coloured lanyard system at the event to indicate whether attendees are OK with their photo being taken and used.

    • Green — It’s fine for their photo to be taken
    • Red — Do not include me in your photos or promotional material

    You will be able to pick your lanyard on registration.

    Social Media Posts

    Please use any of the below information to tag us. If using our hashtag or handles though, please avoid promoting anything that doesn’t align with our code of conduct.

    DDD East Midlands on Social Media

      Hashtags: #DDDEM | #DDDEM2021