Contents

Introduction

Code of Conduct

General

Before The Conference

Voting

The Day Of The Conference

Social Media and Photos

After The Conference Media

PubConf - The Unofficial After Party

Suggested Checklist

Transport

Staying in Nottingham

Introduction

Thank you.

Without your support, there wouldn’t be a DDD East Midlands Conference. Thank you for being an involved and encouraging community.

This is going to be a great day full of amazing talks, exhibition stalls and more. We can't wait to meet you all and hope you have a fantastic day.

Code of Conduct

Please familiarise yourself with the Code of Conduct.

All involved in the DDD East Midlands Conference are subject to Code Of Conduct Page.This is not just for the day of the event, but for all presence of DDD East Midlands including Social Media.

Please make sure you are familiar with it and adhere to it at all times to create the most inclusive and friendly event for all involved.

Should you have any concerns regarding the Code of Conduct before, during or after the event, please contact the organisers. See the contact page for information.

General

Rooms

Room 1 (Lecture Theatre 2)

Seats: up to 470 people

Room 2 (Lecture Theatre 4)

Seats: up to 100 people

Room 3 (Lecture Theatre 5)

Seats: up to 100 people

Available Tech

Screen sizes/aspect ratio

All of these screens are widescreen and are a mixture of 16:9 or 16:10 aspect ratio.

Adaptors (HDMI etc)

All rooms have wireless capabilities for MAC and PC, they also have both HDMI and VGA adaptors. The main lecture theatre (Room 1/Lecture Theatre 2) has all of the above plus Mini Display Port and Mini HDMI. There is also a visualizer available in each Lecture Theatre.

Microphones

All rooms have the choice of clip-on, static or hand held microphones. Please let your AV support person/volunteer know if you have a preference.

Wi-Fi

We will email the Wi-Fi details shortly before the event.

Before The Conference

What we need to know

  • Is there sound/video in your presentation?
  • What to prepare

  • A copy of your presentation on a usb stick
  • A clicker
  • If possible, get any electricals you will need on the day PAT Tested.
  • Voting

    Attendees can vote using a traffic light system.

    During the day there will boxes outside each room for attendees to put their votes into. All votes will be conducted with a traffic light system:

    • Green - That talk was EPIC
    • Yellow - That talk was good
    • Red - That talk wasn't for me.

    There are a couple of reasons we have this voting system in place:

    • To give our speakers some light indication around the reception of their talks. We cannot offer more in-depth means of feedback this year as it would require a level of moderation and work that, unfortunately, we don't have the time to invest in this first year.
    • To give us an indication of which subject areas are of particular interest in the local area. This is not for any future talk curation, but to give us more knowledge about the local area so that we can help our sponsors target their efforts appropriately, and to aid us in our own marketing efforts.

    The Day Of The Conference

    Letting us know you have arrived

    Check in at registration and come say hi at the information desk.

    At least one of the organisers will be at the registration desk in the morning.

    PAT Testing

    If you can, get any devices that will be plugged in PAT tested before the event.

    Due to venue insurance restrictions, we need to be sure that anything that may be plugged into a socket on the day either:

    • Has a current PAT test sticker/certificate
    • Is less than one year old. Please ensure that where electrical items are less than a year old, evidence of this is provided.

    This includes any laptop chargers or phone chargers.

    We will provide limited PAT testing on the day, with speakers being priority candidates for this service. This service will be available between 7.30am - 9.30am the day of the conference. Registration for the event opens to the general public at 8.00am so there is a window in the morning where exclusively speakers and exhibitors can queue to get their devices PAT tested.

    If you will need your laptop cables PAT tested but cannot make it to the venue between those hours, contact Jessica to arrange dropping off your chargers the evening before.

    Green Room

    There is a room for speakers to get some space.

    On the day there will be a speakers green room. Here you can practice or prepare for your talk, or just get some peace away from the hustle and bustle of the conference.

    Try out the visualiser

    A visualiser will be set up in the Speakers Green Room so that you can try it out before you do your talk.

    Arriving at the room

    Please arrive 10 - 15 minutes before your presentation.

    This is so that there is enough time to get you all set up.

    Introduce yourself to the crew member looking after your room.

    The crew member will make sure there is water, and will be happy to help you with your presentation needs. They will also help us make sure everything is running smoothly in your room. Please let them know if there is anything we can provide to help you.

    Meet the AV technician and get Mic'd up

    There are a variety of microphones available in each room. Clip-on, static and hand held are available, so please let the technicians know if you have a preference.

    Clickers

    You can bring your own clicker or we can provide one.

    We can provide 3 clickers for the day (one per room). So if you do use one of the clickers provided, please make sure it stays in the room for the next speaker who might need it.

    Q and A space

    Want a place where people can approach you with their questions after your talk?

    We'll provide a space in the breakout area with a table and chair. Book in a time slot with Jessica, and you can advertise during or at the end of your talk that you will be available there to be approached by attendees after your talk.

    Social Media and Photos

    Feel free to take photos and post on social media before, after and during the event. There are just a few guidelines we ask you to respect.

    Photographs

    We will have a coloured lanyard system at the event to indicate whether attendees are OK with their photo being taken and used.

    • Green — It’s fine for their photo to be taken
    • Red — Do not include me in your photos or promotional material

    You will be able to pick your lanyard on registration.

    Social Media Posts

    Please use any of the below information to tag us. If using our hashtag or handles though, please avoid promoting anything that doesn’t align with our code of conduct.

    DDD East Midlands on Social Media

      Hashtags: #DDDEM | #DDDEM2019

    After The Conference Media

    Videoed Talks

    All the talks are being videoed by the local company ShutterSocks. These will be posted on Vimeo as soon as they are available. There are a few reasons we are videoing the talks:

  • For future conference submissions. Often conference submissions are strengthened with the evidence of your presentation skills.
  • To keep the conversation going after the conference. Your talks can be shared with all those who might find them useful.
  • Social Media and Photos

    Feel free to take photos and post on social media before, after and during the event. There are just a few guidelines we ask you to respect.

    Photographs

    We will have a coloured lanyard system at the event to indicate whether attendees are OK with their photo being taken and used.

    • Green — It’s fine for their photo to be taken
    • Red — Do not include me in your photos or promotional material

    You will be able to pick your lanyard on registration.

    Social Media Posts

    Please use any of the below information to tag us. If using our hashtag or handles though, please avoid promoting anything that doesn’t align with our code of conduct.

    DDD East Midlands on Social Media

      Hashtags: #DDDEM | #DDDEM2019

    Suggested Checklist

  • Twitter handle on slides
  • Clicker
  • Backup of slides
  • Laptop charger
  • Timer
  • The awesome Get Pumped Playlist
  • Our favourite available list

    This list by csswizardryis often used by us at other events. Thank you Brunty for sharing this with us.

    Transport On The Day

    Taking the train

    Head to Nottingham Train Station

    Nottingham Station is the mainline train station close to Nottingham city centre. The train station is a 15 minute walk from Nottingham Conference Centre, but for those new to the city, it might be easier to take a taxi or use Nottingham’s tram NET (Nottingham Express Transit) system. Directions to the station tram stop are signposted throughout the train station building. The Conference Centre is located between the Royal Centre and Nottingham Trent University tram stop. Take a tram heading to either Phoenix Park or Hucknall. Exit the tram at the Royal Centre, continue down Goldsmith Street taking the first right turn onto Burton Street where you will find the Nottingham Conference Centre entrance on the left.

    Driving

    Directions to Park and Rides

    From the north, exit the M1 at junction 26 and follow the signs for the A610 towards Nottingham city centre.

    There is a Park and Ride (tram) facility situated close to the M1 junction 26. The Park and Ride (Phoenix Park) site is clearly sign-posted off the A610.

    Leave the tram at the Nottingham Trent University tram stop which is located on Goldsmith Street and walk past the main University entrance, turn left on to Burton Street where you will find the Nottingham Conference Centre entrance.

    From the south, exit the M1 at junction 24 and follow the signs for the A453 to Nottingham city centre.

    The Queen’s Drive Park and Ride is located just off the A453 (Queen’s Drive), follow signs for A453 / Queen’s Drive Industrial Estate and merge on to the A453 (Queen’s Drive). The Park and Ride is located on the opposite side of the road to the retail park and is clearly sign-posted.

    Alight from the Park and Ride bus on Lower Parliament Street (Victoria Centre); Nottingham Conference Centre is a short walk away.

    Car parks

    Car parks in the city centre are clearly signposted from all major approach routes. There are two car parks close to Nottingham Conference Centre, Trinity Square car park on North Church Street and Talbot Street car park. For satellite navigation systems please use the following information:

    Trinity Square car park: postcode NG1 4BR
    co-ordinates 52.956785,-1.149316

    Talbot Street car park: postcode NG1 5GG
    co-ordinates 52.956143,-1.154433

    Staying in Nottingham

    Important Contacts

    Conference

    • Co-organiser Jessica White:
    • Tel: number will be emailed to you

      Email: jessica@dddeastmidlands.com

    • Co-organiser Moreton Brockley:
    • Email: moreton@dddeastmidlands.com

    Hotels

    We don't have any partnerships or deals with any local hotels but here is a list of a few in City Center:

  • Crowne Plaza
  • Ibis
  • Roomzzz
  • Mercure
  • Restaurants

    Coffee

  • Cartwheel
  • Outpost
  • 200 Degrees
  • Speciality
  • Breakfast

  • Annies Burger Shack
  • Pudding Pantry
  • Dinner

  • Oscar And Rosies
  • Annies Burger Shack
  • Sexy Mama's Spaghetti
  • Bonzai
  • Extra Requirements?

    If you need to know about any vegan, vegetarian or gluten-free restaurants, get in touch and we will point you in the direction of some great ones.